CERTIFIED TRANSLATIONS of LEGAL DOCUMENTS

INSTRUCTION SHEET

University Translators Services is an ATA (American Translators Association) accredited agency with two notary publics on staff, Sue Otto and Laurie Finch. We are able to provide you with a certified and notarized translation of your legal documents for use inside and outside the State of Michigan.  If you have a legal document that must be translated, certified and notarized please read the following instructions. Thank you.

Upon receipt of your request we will proceed by first providing you with a quotation.  In order to do so we need you to provide us with a legible copy (enlarge if necessary) of the legal document you need translated.  If you are able to scan a copy of your original document you can email the electronic file as an attachment to Raquel Fleming at rfleming@univtrans.com. Please use the following formats: (.DOC, .JPG, .PDF or .GIF).  If you hand deliver your document to our office, please call us ahead of time at 734-665-7295 to make an appointment. You will need to bring a legible photocopy of your original. If you only bring your original without a legible photocopy we may ask you to leave your original with us.  If you do not want to leave your original with us during translation you must provide us with a legible photocopy. If you fax, email, or mail your document please always include your name, phone number, address, and email address so we have at least two ways in which to contact you.  We will confirm receipt of mail and emails on the same day received and respond with your quotation no later than 24 hours from receipt of your request.

Quotations are based on total word count multiplied by our cost per word rate as listed on our Written Translation web page. All jobs are subject to a  minimum charge. Our minimum charge ranges from $80.00-$90.00 for non-technical material depending on language. We forward a 10% discount to all first time customers. A deposit equivalent to the minimum charge up to 50% of the quoted cost will be required to start translation. Our quoted cost will include translation, proofreading, editing, word processing, formatting, certification, as well as two notarized copies printed on our corporate letterhead.

Turn around time required for minimum rate jobs is four to five business days. Translations whose cost exceeds that of a minimum charge will be subject to a delivery date that adequately reflects the time required to translate and edit the respective word count volume. If you require rush service, which is subject to availability, we charge a 25% surcharge for delivery in three business days; a 50% surcharge for delivery in two business days and a 100% surcharge for delivery in one business day. Overnight delivery of certified translations is available for a fee.

You will receive two copies of each translated document.  Each translated document will be printed onto UTS corporate letterhead and will include a certification statement indicating our ATA corporate membership number and attesting to the fact that the translation is accurate and has been performed by a certified translator. The certification statement will be signed by one of our Translation Department Managers and notarized by a Notary Public.  You may order additional notarized copies at any time for $5.00 per copy.

If you have any questions about this service please email your inquiries to Laurie Finch <lfinch@univtrans.com> or to Raquel Fleming <rfleming@univtrans.com>.
 

Legal Document Translation Check List for Client

1. Scan or Photocopy original document so that the text remains legible; enlarge if necessary
2. Review scanned version or photocopy to make sure all text and seals are legible and visible on page.
3. Prepare any instructions and/or transliterations of proper names that will be needed during translation.
4. Fax document, instructions and contact info  to 734-665-1345 Attn: Raquel OR Email document, instructions and contact info to Raquel Fleming at rfleming@univtrans.com
5. Please include Name, Phone and Email Address on your cover page or in your email message.
6. Confirm receipt of quotation from University Translators Services.
7. Review quotation and call or email us with any questions.
8. Sign Quotation and return to UTS via fax or email if you would like to proceed with translation.
9. Print out and fill in form below, fax or email to Raquel Fleming.
10. Upon completion Raquel will email you a proof of your translation; please review.
11. Accept proof with or without edits.
12. Fax or email us your suggested edits, if any.
13. Choose delivery method or let us know if you will be picking up notarized translations from our office at 220 N. Fifth, Ann Arbor, MI, 48104.
14. Please keep a copy of your receipt; the invoice number will be how we archive and reference your translation. If you need additional copies or if modifications are needed to your documents call us with your invoice number and we will review all requested edits and make legitimate edits at no charge for a period of 60 days.

  If you would like to proceed with a certified document translation please print and fill out the following form and email or fax to Raquel Fleming.

    FAX: 734/665-1345 or EMAIL: rfleming@univtrans.com